Invoice Requirements

The Save Mart Companies Accounts Payable Department handles invoice payments for deliveries to all of its Distribution Centers.

EDI 810 Invoice transactions are required. Any other method may delay payment processing.

To ensure prompt payment of invoices, suppliers are asked to comply with the following instructions:

• Do not combine multiple distribution centers or purchase orders on a single invoice.


• Prepare a separate invoice for any and all items with extended terms, even when the terms apply to only a portion of a purchase order.
  Otherwise, the extended terms will be applied to the entire invoice.


• All invoices must be dated the day The Save Mart Companies takes possession unless shipped FOB origin.


• Payment may be delayed if the invoice requires reconciliation and further approval.
  It is important to invoice for the product(s) actually shipped and at the agreed upon cost on the purchase order.


• Include a valid UPC for all items on the invoice.
  For EDI invoices, it is necessary that the UPC matches the EDI P.O. sent in UA format.


• Invoices submitted with an incorrect or missing purchase order number can delay payment processing.